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Travel and Expense Administrator

(Multiple States)
Full Time
Manager/Supervisor

Job Title: Travel and Expense Administrator

Department: Corporate Accounting

Location: Remote

FLSA Classification: Exempt

Reports to: Assistant Controller

Status: Full-time

Position Summary

Manages the Travel and Expense program including T&E cards and all tools used from booking to expense reconciliation. Works cross-functionally with other groups, serving as the escalation point on Travel matters, compliance monitoring, and reporting. Manages work with a keen eye for and understanding of how to support and drive process improvements, streamline existing processes/tasks, and monitor compliance. Brings a customer service approach to resolving issues.

Essential Duties and Responsibilities

Job responsibilities include but are not limited to:

  • Perform system and user maintenance in Concur
  • Prepare month-end accruals for T&E related expenses
  • Review of expense reports, travel requests, and travel advances
  • Manage T&E mailbox
  • Assist employees with inquiries and resolution of T&E and credit card maintenance requests
  • Prepare data requests related to T&E business activities as needed
  • Integrate legacy T&E platforms into current process
  • Ensure policy compliance and monitor aging of unsubmitted expense reports
  • Execute special projects with minimal supervision and drive results to timely completion
  • Support the team in automating reports and other tasks
  • Implement and support best practices
  • Ability to cross-train within the team on specified tasks and processes

Additional Duties and Responsibilities

Upon management request.

Knowledge, Skills and Competencies

Knowledge:

  • Accounting for T&E
  • T&E policy and process management
  • Accounting controls
  • Concur and Netsuite software
  • Facilities and building maintenance services industry

Skills:

  • Ability to work effectively and proactively with cross functional teams
  • Critical thinking and problem solving
  • Team collaboration and effectiveness
  • General Ledger Account Coding
  • MS Office tools (e.g. excellent Excel skills)
  • Excellent oral and written communicator

Competencies:

  • Collaboration and Influencing
  • Interpersonal savvy
  • “On-your-feet” thinking and ability to react efficiently and effectively with priority tasks
  • Strong organization and time-management skills
  • Action-oriented and results-driven, with acute attention to details
  • Strong functional and analytical skills
  • Confident and persuasive communicator

Educational Qualifications/Job Experience Requirements

Experience Required:

  • Three or more years of accounting and T&E experience, including use of Concur

Education:

  • Bachelor's Degree in Accounting/Finance/Business required

Working Conditions/Physical Requirements

Schedule:

  • Regular weekly schedule; weekends or holidays as needed

The working conditions and physical environments described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Travel: <5%

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(Multiple States)
Full Time
Manager/Supervisor